An electronic record as an object of records management: a historiographic review

2018 ◽  
Vol 7 (4) ◽  
pp. 277-286
Author(s):  
Natalia Gennadiyevna Surovtseva
Keyword(s):  
Electronic Record ◽  
Information Environment ◽  
Electronic Records ◽  
Records Management ◽  
Electronic Medium ◽  
Specific Data ◽  
Working Definition ◽  
Data Carrier ◽  
The Moment ◽  
Definition Of

The paper deals with the main researches of the Russian specialists in records management and experts in related scientific subjects that have been studying electronic records from the moment when this concept was found in the late 1990th till nowadays. The author analyzes definitions of the concept electronic record, studies its features, connected with information environment specifics as well as an electronic medium of information, definition of the main categories of electronic records and indications of their classification. By the beginning of XXI century a concept of electronic record was formed, which was un-contradictory for records management and archival science, its working definition was offered. Scientists think that an electronic record is a document that carries out the same functions and has the same indications as a traditional document. At the same time it was defined that a specific data carrier character and documenting methods put a problem of electronic records typology. The author has also solved a number of urgent problems - defined the electronic records structure and recognized its validity. The most actual problems for further studying were designated in the Program. Later scientific discussions were taken place about these questions to a greater or lesser extent, and now they become active in connection with a problem of an electronic records archival storage.

scholarly journals Authenticity and Identity of Electronic Records

2020 ◽  
pp. 467-477
Author(s):  
Nataliya G. Surovtseva ◽  
Keyword(s):  
Electronic Record ◽  
International Standards ◽  
Electronic Records ◽  
Records Management ◽  
Social Functions ◽  
Electronic Signature ◽  
Long Term Storage ◽  
Social Nature ◽  
The Difference ◽  
The Moment

One of the key features of an electronic record is its authenticity. Ensuring the authenticity of managerial electronic records at all stages of its life cycle from the moment of its creation to long-term storage allows us to remove obstacles in the development of electronic records management. The authenticity of electronic records has been the subject of research within the frameworks of an international project InterPARES. A record is considered authentic if its author, place, and time of creation are definitely established, as well as its provenance from the said author. To ensure this property of an electronic record, not only authentication and electronic signature at the moment of the record creation are required, but also creation of the so-called “trusted environment” designed to ensure preservation of records metadata by means of controlled managerial procedures. The focus should be on the information system as a whole. This understanding of electronic record authenticity has been entrenched in international standards on information and documentation. In Russian practice, the concept of “authenticity” is used very rarely; when applied to management electronic records, it is used mainly in the sense of identicalness to some source record. Such understanding involves procedures for comparison with reference record, which should remain unchanged. At the same time, within electronic environment in which the functioning of electronic records takes place, it is practically impossible to ensure that file(s) remain unchanged. Given the record’s social nature, we must understand that immutability of an electronic record is a relative concept that concerns preservation of its social function. That is why we must allow only a relative recognition of the identity of electronic records, allowing for possibility of some changes within which the electronic record retains its social functions. The difference between the copies of electronic records within this difference allows us to talk about authentic records.

Yesterday, Today, and Tomorrow

2020 ◽  
pp. 160-176
Author(s):  
Vincent Malesela Mello ◽  
Mpho Ngoepe
Keyword(s):  
South African ◽  
Electronic Record ◽  
Legal Framework ◽  
Electronic Records ◽  
Records Management ◽  
Electronic Systems ◽  
Data Loss ◽  
Record Keeping ◽  
The Future ◽  
Electronic Records Management

Rand Water was one of the earliest institutions to introduce electronic records management in 1991. Over the period of three decades, there have been numerous changes at the institution, and within the South African legal framework, there is a need to transfer the digital records into archival custody. However, there is no infrastructure to ingest digital records into archival custody. This poses challenges to institutions such as Rand Water as they are forced to create an interim solution for electronic records preservation. The challenge is compounded by the fact that since implementing electronic systems, Rand Water has migrated to several products. There is a danger that some records might have been lost during migration. This chapter narrates on the electronic record-keeping within Rand Water from yesteryear to today in order to map the way for the future. It has established that Rand Water has implemented several ECMs and migrated to different products over the years. A further study on data loss and recoverability during migration to the different ECMs is recommended.

Security status of electronic records preservation in central China

2019 ◽  
Vol ahead-of-print (ahead-of-print) ◽  
Author(s):  
Qiuhui Xiao ◽  
Xiaotong Xu ◽  
Panpan Liu
Keyword(s):  
New Technologies ◽  
Electronic Record ◽  
Central China ◽  
Electronic Records ◽  
Records Management ◽  
Security Risk ◽  
Content Type ◽  
Critical Problems ◽  
Support Policy ◽  
Operational Guidance

Purpose Recently, increasing importance has been given to electronic records in China, despite the lack of understanding that institutions and organizations have regarding the security status of electronic records preservation. Wuhan, the largest city in central China, serves as a case to investigate the preservation security of electronic records. Challenges to security are summarized, and solutions are proposed to support policy-developing and operational guidance. The paper aims to discuss these issues. Design/methodology/approach The Delphi method is applied to analyze the advice of nine experts, select survey items and design questionnaires. Data are collected from 34 archives in Wuhan through field surveys, oral interviews and e-mails, which are analyzed and illustrated with three representative cases. Findings Main achievements of electronic records preservation are concluded in the electronic records management system, carrier types and storage formats, and data backup. Problems are summarized as a lack of awareness and capability of defending against security risks, disaster recovery capability, and understanding of electronic record characteristics. Solutions are proposed as follows: carrying out regular security risk evaluation, adopting new technologies, implementing application-level backup, strengthening technology-related education and attracting more IT talent to join the archive discipline. In addition, it is critical to promote an understanding of the characteristics of electronic records. Originality/value This paper investigates the security status of electronic records in central China by surveys and case studies. Critical problems and corresponding solutions are raised to support policy-developing and operational guidance for the research and practice of all kinds of institutions that implement electronic records preservation.

China’s Triangular Development Cooperation: Perception and Practices

China Report ◽  
2021 ◽  
Vol 57 (2) ◽  
pp. 169-191
Author(s):  
Zhang Chao
Keyword(s):  
Development Cooperation ◽  
International Organisations ◽  
Economic Sectors ◽  
Data Set ◽  
Working Definition ◽  
The Moment ◽  
Definition Of

Triangular development cooperation (TDC) is an increasingly popular modality in the aid field. It is seen to have both huge potential and limits. As the largest emerging donor, China’s participation in TDC has been put under the spotlight. This article proposes a working definition of TDC focused on the type of resources transferred, and establishes a data set on the projects that China was involved in, from 2005 to 2016. Moreover, it investigates China’s perception of the TDC by analysing its official publications. It finds that (a) China holds an equivocal understanding of the TDC concept; (b) although China has been rhetorically stressing the importance of TDC, few real actions have been taken; (c) China prefers international organisations in TDC instead of traditional donors; and (d) like other actors, most of China’s TDC projects are recorded in non-economic sectors. At the moment, China remains cautious regarding the modality. But considering the growing volume of Chinese aid and its visibility, a more proactive stance on TDC might better serve Chinese interests.

scholarly journals MODERN APPROACHES TO DIGITALIZATION OF PRE-TRIAL PROCEEDINGS IN CRIMINAL CASES

Lex Russica ◽  
2020 ◽  
pp. 68-79 ◽  
Author(s):  
P. P. Ishchenko
Keyword(s):  
New Technologies ◽  
Criminal Procedure ◽  
Electronic Record ◽  
Electronic Records ◽  
Records Management ◽  
Criminal Proceedings ◽  
Criminal Cases ◽  
Electronic Archive ◽  
Record Keeping ◽  
Electronic Records Management

The Russian criminal procedure is conservative and hardly affected by modern advances in digital technology. Outdated written proceedings are extremely resource-intensive and inefficient. Enshrinement of the regulations leading to a full implementation of the criminal proceedings in electronic format in the Criminal Procedural Code of the Russian Federation will lead to significant savings — both of materials and resources and work force, to facilitate the work of stakeholders and participants in criminal proceedings, will expedite and increase the transparency of the pretrial proceedings, simplify and reduce the cost of storage, archival and recovery of lost criminal cases. Electronic records management will simplify the creation of an electronic archive of criminal cases, so that it is possible to solve a number of forensic tasks, such as identifying crimes similar in method of commission (pattern in crime) with serial ones, committed in organized forms. The criminal cases stored in the electronic archive can be used to train investigators in the methods of investigation and preparation of procedural documents. Analyzing the experience of electronic records management application in different countries, the author comes to the conclusion that all the technologies necessary for the digitalization of criminal proceedings have already been developed, are available and widely distributed. The developed technical solutions are universal and can be applied to the digitalization of criminal proceedings, regardless of their type, belonging to the legal family, legal traditions of a particular state. The introduction of electronic record-keeping requires, however, certain changes in the Russian criminal procedure. No digitalization is possible until the legislator recognizes the evidence as information rather than a formally defined document and equates the file to a protocol. The use of new technologies for recording evidentiary information will require the development of new technical and procedural means to ensure the admissibility of such evidence.

Electronic Records Management in Institutions of Higher Learning in Libya: A Case Study

2013 ◽  
Vol 12 (01) ◽  
pp. 1350001 ◽  
Author(s):  
Khdega A. Y. Galala ◽  
Zawiyah M. Yusof
Keyword(s):  
Electronic Record ◽  
Higher Learning ◽  
Electronic Records ◽  
Record Management ◽  
Records Management ◽  
Arts And Sciences ◽  
Staff Members ◽  
Institutions Of Higher Learning ◽  
Electronic Records Management

This study is executed in order to determine whether public institutions of higher learning in Libya have policy and guideline for managing electronic records and also to identify whether there are problems in managing electronic records. The study adopts survey as its method for employing the questionnaire as a technique to collect data. The study involves three institutions of higher learning in Al-Joufra, Libya namely College of Arts and Sciences, Teachers Preparatory College and College of Economics and Accounting. About 10% of their staff members (from the entire population of 1000) were chosen randomly as a study sample. The study revealed that institutions of higher learning in Al-Joufra do implement electronic record management but without clear policy and guidelines. Only 46% of the surveyed samples agree that they have a written policy and guidelines for managing records. In addition, the study also discovered institutions of higher learning (80%) in Al-Joufra face difficulties in handling and managing electronic records.

A Working Definition of Mind

PsycCRITIQUES ◽  
2013 ◽  
Vol 58 (25) ◽  
Author(s):  
Robert Farr
Keyword(s):  
Working Definition ◽  
Definition Of

Models for Action: Practical Approaches to Electronic Records Management and Preservation.

1998 ◽  
Author(s):  
Kristine L. Kelly ◽  
Alan Kowlowitz ◽  
Theresa A. Pardo ◽  
Darryl E. Green
Keyword(s):  
Electronic Records ◽  
Records Management ◽  
Electronic Records Management

Establishing a Working Definition of User Experience for eHealth Interventions: A Scoping Review of Self-Reported User Experience Measures and Delphi Consultation with eHealth Researchers and Adolescents (Preprint)

2020 ◽  
Author(s):  
Amanda S Newton ◽  
Sonja March ◽  
Nicole D Gehring ◽  
Arlen K Rowe ◽  
Ashley D Radomski
Keyword(s):  
User Experience ◽  
Scoping Review ◽  
Descriptive Analysis ◽  
Intervention Development ◽  
Health Condition ◽  
Working Definition ◽  
Perceived Impact ◽  
Behavioural Factors ◽  
Definition Of ◽  
Ehealth Intervention

BACKGROUND Across eHealth intervention studies involving children, adolescents, and their parents, researchers have measured users’ experiences to assist with intervention development, refinement, and evaluation. To date, there are no widely agreed-on definitions or measures of ‘user experience’ to support a standardized approach for evaluation and comparison within or across interventions. OBJECTIVE We conducted a scoping review with subsequent Delphi consultation to (1) identify how user experience is defined and measured in eHealth research studies, (2) characterize the measurement tools used, and (3) establish working definitions for domains of user experience that could be used in future eHealth evaluations. METHODS We systematically searched electronic databases for published and gray literature available from January 1, 2005 to April 11, 2019. Studies assessing an eHealth intervention that targeted any health condition and was designed for use by children, adolescents, and their parents were eligible for inclusion. eHealth interventions needed to be web-, computer-, or mobile-based, mediated by the internet with some degree of interactivity. Studies were also required to report the measurement of ‘user experience’ as first-person experiences, involving cognitive and behavioural factors, reported by intervention users. Two reviewers independently screened studies for relevance and appraised the quality of user experience measures using published criteria: ‘well-established’, ‘approaching well-established’, ‘promising’, or ‘not yet established’. We conducted a descriptive analysis of how user experience was defined and measured in each study. Review findings subsequently informed the survey questions used in the Delphi consultations with eHealth researchers and adolescent users for how user experience should be defined and measured. RESULTS Of the 8,634 articles screened for eligibility, 129 and one erratum were included in the review. Thirty eHealth researchers and 27 adolescents participated in the Delphi consultations. Based on the literature and consultations, we proposed working definitions for six main user experience domains: acceptability, satisfaction, credibility, usability, user-reported adherence, and perceived impact. While most studies incorporated a study-specific measure, we identified ten well-established measures to quantify five of the six domains of user experience (all except for self-reported adherence). Our adolescent and researcher participants ranked perceived impact as one of the most important domains of user experience and usability as one of the least important domains. Rankings between adolescents and researchers diverged for other domains. CONCLUSIONS Findings highlight the various ways user experience has been defined and measured across studies and what aspects are most valued by researchers and adolescent users. We propose incorporating the working definitions and available measures of user experience to support consistent evaluation and reporting of outcomes across studies. Future studies can refine the definitions and measurement of user experience, explore how user experience relates to other eHealth outcomes, and inform the design and use of human-centred eHealth interventions.

scholarly journals What is Salience?

2020 ◽  
Vol 6 (1) ◽  
pp. 713-722
Author(s):  
Vincent Boswijk ◽  
Matt Coler
Keyword(s):  
Second Language ◽  
Second Language Acquisition ◽  
Language Acquisition ◽  
Cognitive Linguistics ◽  
Working Definition ◽  
Definition Of

AbstractA commonly used concept in linguistics is salience. Oftentimes it is used without definition, and the meaning of the concept is repeatedly assumed to be self-explanatory. The definitions that are provided may vary greatly from one operationalization of salience to the next. In order to find out whether it is possible to postulate an overarching working definition of linguistic salience that subsumes usage across linguistic subdomains, we review these different operationalizations of linguistic salience. This article focuses on salience in sociolinguistics, cognitive linguistics, second-language acquisition (SLA), and semantics. In this article, we give an overview of how these fields operationalize salience. Finally, we discuss correlations and contradictions between the different operationalizations.

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